CSUMB Online Recruitment System

University Corporation at Monterey Bay
Human Resources

100 Campus Center
University Corporation, Suite 119 (map)
Seaside, California 93955-8001

Main Number: (831) 582-4449



Grants Analyst, Post Award
Admin Analyst (NE)

Accounting Department

Job #: FP2012-387

Position Closing Deadline EXTENDED:

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California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

Under the daily supervision of the Grants Manager, the Grants Analyst is responsible for compliance and fiscal management of the Corporation?s grants and contracts. This position serves as the liaison between the pre-award and post-award Grants and Contracts Offices. In addition, this position works closely with the principal investigators, project directors, administrative assistants, among others, to provide post-award services in managing grants and contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Participates in award set-up meetings with the principal investigators and pre-award Grants and Contracts Office to gain a full understanding of the criteria and requirements necessary to manage each award. Ensures award is set up properly in the Common Financial System (CFS).
  2. Monitors ongoing award financial activity of grants and contracts to ensure that reporting requirements and deliverables are met.
  3. Ensures that direct costs charged to grants and contracts are both available and allowable under sponsor guidelines and OMB Circulars A-21 and A-110.
  4. Interprets CFS reports to internal departments and prepares queries or special reports upon request.
  5. Prepares and participates in orientation workshops to educate principal investigators, project directors, and administrative assistants about Corporation policies, forms, and procedures.
  6. Investigates and resolves errors and discrepancies as needed. Initiates and prepares necessary accounting entries.
  7. Monitors cash balances and other cash management duties including drawdowns, invoices, and follows up on outstanding receivables on grants and contracts.
  8. Monitors end dates and provides feedback to project directors, principal investigators, agency representatives, other Corporation departments and Grants and Contracts Office regarding status of accounts and availability of funds.
  9. Assists with agency and accounting audits of grants and contracts.
  10. Serves as the back-up to the Grants Accountant as needed.

Other Functions:

  1. Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department and the campus community.
  2. Assists in other areas of Auxiliary Accounting as needed.
  3. Performs other duties as assigned.

Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Knowledge of and ability to apply OMB Circular regulations to specific grants. Familiarity with F&A costs, assessing these costs, and preparing the F&A cost rate calculation. Ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports. Ability to utilize problem-solving techniques in finding solutions to complex accounting problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding accounting activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups.

Education and Experience:
Equivalent to an associate's degree with a major in accounting, business administration, economics, finance, public administration, or a closely related field AND two years of progressively responsible professional accounting experience; OR a combination of education and experience which provides the required knowledge and abilities. Equivalent to a bachelor's degree in a related field may be substituted for up to one year of the required experience.

Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Knowledge of practices involving governmental and non-profit accounting. Knowledge of internal control standards and the application thereof. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required. Ability to complete web-based training in Defensive Driving and continue to meet the established driving standards as a condition of employment.
NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must successfully complete a criminal background check.

Experience using PeopleSoft and knowledge of Grants & Contracts environment in Higher Education preferred. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services..


Salary $20-$22 per hour commensurate with education and experience. This is a non- exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. The Corporation positions are at-will employment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/.
A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on Wednesday, August 1, 2012 TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.

The University Corporation at CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.