Procurement and Risk Management Analyst
Admin Analyst I
Business & Support Services
Job #: FP2012-397
Open until filled.
California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.
The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at Monterey Bay is a non profit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University.
Under the general supervision of the Corporation Director of Operations, the Procurement and Risk Management Analyst is responsible for the full range of University Corporation at Monterey Bay ("Corporation") technical procurement services requiring knowledge of overall Corporation accounting, purchasing and contract procedures and policies. The Corporation adheres to the California State Statutes and Codes (CSSC) and the California State University prescribed policies, practices, and procedures for the procurement of goods and services. The Procurement and Risk Management Analyst also assists with the purchase and coordination of insurance and other related risk management duties for the Corporation.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Purchases supplies, materials, and equipment, primarily through the use of the competitive bid process and/or contracts; and performs other purchasing functions, as required.
- Writes specifications, solicits price quotations, contacts vendors to discuss products and resolve problems.
- Develops lists of qualified vendors, prepares delivery terms and other conditions for bidders, prepares timetables for competitive bid cycles, advertises bids and holds public openings of bids.
- Assists in developing and develops contracts and agreements for services, including consulting services, and leases. Communicates with contractors of building construction or facilities repair.
- Coordinates the purchase of a widely varied and diverse selection of commodities, including but not limited to, electronic and computer equipment and construction items; develop interagency agreements and develop required data for costly procurement projects.
- Prepares online purchase requisitions, service agreements, etc., and provides confirmed purchase orders for required purchases.
- Collects, posts, audits, reviews, researches, and verifies information for expenditure records.
- Verifies that appropriate account codes are used when processing procurement transactions.
- Works closely with department contacts, provides training, and serves as a resource for departments to contact in meeting their requirements.
- Assists in the development of policies and procedures related to procurement and risk management; provides training to Corporation and CSUMB faculty and staff.
- Assesses risks and obtains and maintains insurance for events/activities that are funded by the Corporation.
- Maintains and updates the Corporation?s Defensive Driving Program as necessary. Maintains and updates the Corporation's owned vehicle database at least monthly.
- Administers the Corporation's procurement card program including ordering cards, training users, auditing purchases, and enforcing procurement policies with cardholders.
- Monitors status of open purchase requisitions, purchase orders, and completed purchase orders that have been submitted for payment.
- Promotes and maintains an atmosphere of excellent internal and external customer service within the Business Support Services department and Corporation Administration.
- Performs other duties as assigned.
SKILLS, KNOWLEDGE, AND ABILITIES:
Thorough knowledge of the principles of procurement policies, methods, and procedures including the administration of formal competitive bid cycles according to the CSSC. Ability to make decisions independently and solve problems. General knowledge of contract development procedures and practices. Thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU and Auxiliary policies, practices, and formats for common contracts, service agreements, and leases. Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications. Ability to analyze bids and administer the bidding process. Ability to understand financial records. Ability to develop cost-saving procurement practices. Ability to maintain currency regarding business trends and market changes. Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public. Ability to read and write clearly in English, comprehend and apply the CSSC, as well as contract and basic insurance language. Ability to perform product research and make comparisons of cost data. Ability to use appropriate computer hardware and software.
Education and Experience:
Equivalent to an undergraduate degree in the fields of purchasing, marketing, accounting, business, or other appropriate field AND two years purchasing experience in formal competitive bidding process, development and processing of contracts, service agreements, leases or other written legal agreements. Additional experience which demonstrates that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
SPECIALIZED CONDITIONS OF EMPLOYMENT:
Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required. Ability to complete web-based training in Defensive Driving and continue to meet the established driving standards as a condition of employment. Proficient with personal computers and experience with word processing, spreadsheet, and presentation software such as Microsoft Word, Excel, and PowerPoint.
NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must successfully complete a criminal background check.
Experience working in an academic setting. Highly desirable: Certified Purchasing Manager (CPM), Accredited Purchasing Practitioner (APP) designation or other professional designation in the procurement area. Understanding of and commitment to the CSUMB Vision Statement. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
SALARY AND BENEFITS:
The hourly range for this position is $19.23 - $20.90. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. This is a fully-benefited position. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. Corporation positions are ?at will? employment.
PHYSICAL WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/
A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on Friday, February 8, 2013, TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.
For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building – first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.
The University Corporation at CSUMB is an EEO employer committed to excellence through diversity.
All employees must be eligible for employment in the U.S.