CSUMB Online Recruitment System

University Corporation at Monterey Bay
Human Resources

100 Campus Center
University Corporation, Suite 119 (map)
Seaside, California 93955-8001

Main Number: (831) 582-4449



Admin Analyst

Accounting Department

Job #: FP2012-399


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California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The Corporation is a nonprofit 501 (c) (3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The Corporation's mission is to further the educational purposes of the University. The Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to the following:

Under the general direction of the Accounting Manager, the Accountant is responsible for performance of professional accounting work for the auxiliary organizations of CSU Monterey Bay (CSUMB) requiring extensive knowledge of Generally Accepted Accounting Principles (GAAP) and practices involving a non-profit organization.

  1. Reconcile trial balance accounts, to include researching the reconciliation items and resolving them on a monthly basis.
  2. Record journal entries and accounts receivable activity related to auxiliary funds; includes follow up on outstanding accounts receivable with departments.
  3. Ensure all gift and donations recorded by University Advancement match the general ledger activity.
  4. Review general ledger activity reports from the property manager on a monthly basis; research activity as needed and post to the general ledger.
  5. Assist in quarterly and year end closing activities to include financial statement preparation and analysis and audit schedules.
  6. Serve as primary stand-in or backup to the Corporation Payroll Technician in his/her absence. This entails processing and transmitting semi-monthly payroll to ADP, the Corporation payroll provider.
  7. Verify and upload payroll interface files into the general ledger and make corrections as needed.

Other Functions:
Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department and the campus community. Assists in other areas of Auxiliary Accounting and payroll as needed. Performs other duties or special assignments as required.


Thorough knowledge of generally accepted accounting principles and practices; office methods and procedures; statistical and arithmetic presentation of data; and uses of computers in accounting functions. Proficiency in Windows-based office suite applications. Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to compose correspondence that conforms to prescribed style and format. Ability to effectively present information to management, public groups, and/or boards of directors. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Knowledge of applicable federal and State labor laws and regulations. Knowledge of and understanding of payroll processing. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Knowledge and experience in the use of specialized financial accounting and payroll application software packages.
Equivalent to graduation from a four-year college or university AND one year of related experience in professional accounting work OR equivalent to an associate's degree AND three years of progressively responsible professional accounting experience. Additional experience that has demonstrated acquisition and successful application of the required knowledge, skills and abilities may be substituted for the required education on a year-for-year basis.

Experience with personal computers including word processing, spreadsheet, and databases and querying software and e-mail software.
Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must successfully complete a criminal background check.

BA degree. Experience in an educational or governmental environment is preferred. Experience with automated accounting and payroll systems, e.g., PeopleSoft Finance, ADP WFN payroll application and experience with query tools. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.


The hourly rate range for this position is $23.00 - $26.00 per hour. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. University Corporation of CSUMB positions are at-will employment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/
A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on November 30, 2012, TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.

The University Corporation at CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.