CSUMB Online Recruitment System

University Corporation at Monterey Bay
Human Resources

100 Campus Center
University Corporation, Suite 119 (map)
Seaside, California 93955-8001

Main Number: (831) 582-4449



Admin Analyst II

Grants Accounting Department

Job #: FP2012-400


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California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

University Corporation is a non-profit 501(c)(3) institution that was established in July 1994 as an auxiliary organization of California State University. The Corporation's mission is to further the educational purposes of the University. University Corporation is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. University Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

The Grants and Contracts Accountant is responsible for fiscal management of the University Corporation?s grants and contracts and will be directly supervised by the Grants Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Monitors compliance with federal and state program reporting requirements. Ensures that proper financial accounting, deliverables and documentation are met. Must prepare and file various federal and state financial reports in accordance with appropriate grant guidelines (i.e., ARRA-reporting, quarterly 425 reports)
  2. Performs general ledger review, reconciliations and analysis and provides suggested solutions to project problems. Initiates and prepares necessary accounting entries as needed.
  3. Allocates indirect cost recovery budgets.
  4. Ensures accuracy of facilities and administrative calculations for all awards.
  5. Prepares and participates in orientation workshops to educate principal investigators, project directors, and administrative assistants about Corporation policies, forms, and procedures.
  6. Coordinates both programmatic and fiscal close-out of awards. Ensures all contractual requirements have been met prior to close-out of grants or contracts. Maintains files in accordance with University Corporation?s retention policy.
  7. Downloads data and creates complex tables and spreadsheets for analyzing activity and reporting.
  8. Prepares and distributes Effort Certification Statements (ECS), tracks receipts of ECS and prepares any necessary resulting corrections or cost transfers.
  9. Assists with agency audits of grants and contracts.

    Other Functions:

    1. Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department.
    2. Assists in other areas of Auxiliary Accounting as needed.
    3. Performs other duties as assigned.

    Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Knowledge of and ability to apply OMB Circular regulations to specific grants. Familiarity with costs, assessing these costs, and preparing the cost rate calculation. Ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports. Ability to utilize problem-solving techniques in finding solutions to complex accounting problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to respond to inquiries and explain standard policies and procedures to others. Ability to make sound decisions and recommendations regarding accounting activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to function effectively in a detail-oriented capacity: answer a variety of questions and concerns from project personnel; audit grants and contracts for compliance with appropriate performance and fiscal requirements; and to complete accurate reports. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups.

    Education and Experience:
    Equivalent to a Bachelor?s degree with a major in accounting, business administration, economics, finance, public administration, or a closely related field AND two years of progressively responsible professional accounting experience. Equivalent to a graduate degree in a related field may be substituted for up to one year of the required experience. Strong background in fiscal management and accounting required.

    Intermediate to advanced experience with personal computers including word-processing, spreadsheet, databases, internet search engines, querying software, and email applications. Knowledge of internal control standards and the application thereof. Ability to complete and pass training in Defensive Driving. Must continue to meet the established driving standards as a condition of employment. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.

    NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must successfully complete a criminal background check.

    Experience using PeopleSoft and knowledge of Grants and Contracts environment in Higher Education preferred. Knowledge of practices involving governmental and non-profit accounting. Knowledge of Federal grant and contract policies, procedures, guidelines and regulations. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.


    Salary $23-$26 per hour commensurate with education and experience. This is a non- exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. University Corporation positions are at-will employment.

    Typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations. Must have own transportation, valid driver?s license, and auto insurance. This position also requires sitting, standing, talking and using manual dexterity, eye-hand coordination. Ability to lift 5-10 lbs.

    Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/
    A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on November 30, 2012, TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.

    For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.

    The University Corporation at CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

    All employees must be eligible for employment in the U.S.