Admin Analyst (NE)
Job #: FP2013-422
Open until filled. Application Screening Begins:
California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.
The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at Monterey Bay (Corporation) is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The Corporation is a nonprofit 501(c)(3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The Corporation's mission is to further the educational purposes of the University. The Corporation is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. The Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Under the general direction of the Accounting Manager, the Lead Accountant is responsible for the performance of professional accounting work for the enterprise activities of CSUMB, requiring extensive knowledge of Generally Accepted Accounting Principles (GAAP) and practices involving a non-profit organization. This position maintains the official general ledgers and subsidiary ledgers with accuracy and timeliness for the Corporation.
- Assist with the preparation and analysis of financial statements throughout the year for the University auxiliary organizations.
2. Involved in month-end and year-end closing activities and makes appropriate month-end and year-end entries, such as deferring revenues and posting accruals.
3. Assist with interim and end of year audits by preparing audit schedules and working closely with auditors.
4. Reconciles balance sheet accounts such as deferred revenues, accounts receivable and investments. Resolves reconciliation items by researching and posting journal entries to rectify.
5. Manage and record investment activity and provide reports as requested for both auxiliaries.
6. Performs cost and budget transfers as directed or needed in accordance with policy. Monitors expenditures for appropriateness and fund availability.
7. Interprets accounting reports for departments or answers questions in regards to balances and general ledger transactions.
OTHER FUNCTIONS :
Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department. Assists in other areas of Corporation Accounting as needed. Performs other duties or special assignments as required to include serving as backup for the Accounting Manager in his/her absence.
SKILLS, KNOWLEDGE AND ABILITIES :
Thorough knowledge of generally accepted accounting principles and practices, office methods and procedures, statistical and arithmetic presentation of data. Proficiency in Windows-based office suite applications. Working knowledge of governmental and/or non-profit accounting methods and related laws, rules and regulations. Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to compose correspondence that conforms to prescribed style and format. Ability to apply accounting principles to the analysis of complex accounting problems. Ability to interpret accounting data and prepare clear, accurate financial statements and reports. Ability to utilize problem-solving techniques in finding solutions to complex accounting problems. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to communicate effectively, both orally and in writing. Ability to work collaboratively with University and auxiliaries' staff, faculty, students, and external constituent groups.
MINIMUM QUALIFICATIONS AND EXPERIENCE :
Equivalent to graduation from a four-year college or university AND one year(s) of related experience in professional accounting work OR equivalent to an associate's degree AND three years of progressively responsible professional accounting experience.
SPECIALIZED SKILLS REQUIRED :
Knowledge of Generally Accepted Accounting Principles (GAAP) and practices involving governmental and non-profit organizations. Knowledge of internal control standards and the application thereof. Experience with personal computers including word processing, spreadsheet (MS Excel), and databases and querying software and e-mail software. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must successfully complete a criminal background check.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
DESIRABLE QUALIFICATIONS :
Experience in an educational or governmental environment is preferred. Familiarity with Government Accounting Standards, particularly GASB 34/35, is desirable. Experience with automated accounting systems, e.g., PeopleSoft Finance and experience with query tools such as Crystal. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
SALARY & BENEFITS:
The hourly range for this position is $25.00 - $28.00 per hour. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. Corporation of CSUMB positions are "at-will" employment.
PHYSICAL WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information, and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/
A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on Monday, August 12, 2013 TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.
For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building – first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.
The University Corporation at CSUMB is an EEO employer committed to excellence through diversity.
All employees must be eligible for employment in the U.S.