Admin Support III
Job #: FP2013-429
This is a full-time (40hrs/week) benefited position dependent upon grant funds. This appointment is renewable annually based on continued funding.
Open until filled. Application Screening Begins:
California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.
The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at California State University, Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation is a nonprofit 501(c)(3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. The University Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
Works with federal Teacher Quality Partnership project and state funded CSUMB Teacher Intern Program (CTIP) participants, personnel, and district partners. CTIP is an alternative certification program that prepares and supports teaching credential candidates through their pre-service, intern employment, and credential program completion.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Assists Project Director and Project staff by coordinating all project activities. Coordinates student acceptance, scholarship and registration procedures. Coordinates events, trainings, topical workshops, and orientation.
- Assists in semi-annual fiscal report preparation. Coordinates completion of general reports and documents including: intern consent agreements, intern surveys, district partner lists, grant renewal proposal, alumni surveys, and retention data.
- Oversees all written communications, schedules, meetings and contacts with intern credential students, project faculty, and school district partners.
- Acts as the program's primary contact and handles incoming calls, e-mails and addresses questions related to program. Ensures the accurate dissemination of information and processes.
- Plans, proposes, tracks, analyzes, and adjusts program budget expenditures according to annual program goals and objectives in coordination with the program director
- Maintains essential records, tracking systems and financial reports (budgets). Coordinates with Sponsored Programs Office, accounting, purchasing, Financial Aid and University Corporation departments to see that all financial transactions are processed correctly and in a timely manner.
- Collects, compiles and tracks student demographic data for project
1. Performs other duties as assigned by Project Director
2. Promotes and maintains an atmosphere of excellent internal and external customer service.
3. Attends workshops, conferences, as needed.
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent writing and oral communication skills. Close attention to detail and a high level of organization are both essential.
- manage multiple projects, work independently as well as collaboratively, complete tasks on time and have good public relations and presentation skills in order to represent the program to campus and external communities;
- use initiative and resourcefulness in planning work assignments and setting priorities;
- reason logically, analyze data and make appropriate recommendations;
- participate in and contribute to group meetings and events
- write clear & concise reports;
- quickly acquire a detailed knowledge of applicable university infrastructure, policies and procedures
- perform business math, analyze budgetary data and make accurate projections requiring some inference.
- strong interpersonal skills, tact, discretion, sensitive handling of confidential information and a strong commitment to excellent customer service.
- bookkeeping and accounting practices;
- procedures related to purchasing, budget preparation and tracking, and personnel;
- office methods, procedures, and practices.
Education and Experience:
Equivalent to three years of progressively increasing responsibility performed under supervision that involved supporting, monitoring and coordinating work through a system of internal procedures and internal controls to ensure the efficient operation of an organization. Education, year for year, may be used to satisfy the work requirement for up to two years of work experience.
Specialized Skill Requirements
Working with complex computer systems in a variety of platforms. Ability to create reports in response to requests from department managers, and other university staff and administrators. Macintosh and/or PC computer/software skills, including Microsoft Word and Excel. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must consent to a criminal background check.
Bachelor's Degree desirable. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy; demonstrated external relations/marketing capabilities.
SALARY AND BENEFITS
This is a full-time (40hrs/wk) position with benefits. The salary range for this position is $18.00-$21.00 per hour. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits . Affordable campus housing available for faculty and Staff. Corporation positions are "at-will" employment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/
A complete on-line Corporation application must be received in the University Corporation Human Resources Office BY 5:00 P.M. on Thursday November 21, 2013 TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.
For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building – first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.
The University Corporation at CSUMB is an EEO employer committed to excellence through diversity.
All employees must be eligible for employment in the U.S.