CSUMB Online Recruitment System

University Corporation at Monterey Bay
Human Resources

100 Campus Center
University Corporation, Suite 119 (map)
Seaside, California 93955-8001

Main Number: (831) 582-4449


Lead Grants Analyst - Post Award

Accounting Department

Job #: FP2014-431

Open until filled.

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California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

The University Corporation at Monterey Bay on the campus of CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.


Under the general direction of the Grants Accounting Manager, the Lead Grants Analyst serves as an important resource providing guidance and oversight on issues related to the fiscal, administrative and regulatory management of grants, contracts and sponsored programs from award receipt through closeout. This position works closely with the principal investigators, project directors, and administrative assistants, among others, to provide post-award services in managing grants and contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Participates in award set-up meetings with the principal investigators and pre-award Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award. Ensures award is set up properly in the Common Financial System (CFS).
  2. Monitors ongoing award financial activity of grants and contracts to ensure that reporting requirements and deliverables are met.
  3. Ensures that direct costs charged to grants and contracts are both available and allowable under sponsor guidelines and OMB Circulars A-21 and A-110.
  4. Interprets CFS reports to internal departments and prepares queries or special reports upon request.
  5. Prepares and participates in orientation workshops to educate principal investigators, project directors, and administrative assistants about Corporation policies, forms, and procedures.
  6. Investigates and resolves errors and discrepancies and alerts Grants Accountant to make the necessary corrections if needed.
  7. Monitors cash balances and other cash management duties including drawdowns, invoices, and follows up on outstanding receivables on grants and contracts.
  8. Monitors end dates and provides feedback to project directors, principal investigators, agency representatives, other Corporation departments and the Sponsored Programs Office regarding status of accounts and availability of funds.
  9. Assists with agency and accounting audits of grants and contracts. Participates and drafts responses to agency audit reports in coordination with Grants Accounting Manager.
  10. Fills in for Grants Manager when necessary in reviewing reports for accuracy to assure proper accountability to external agencies. Assists in the resolution of complex grant issues. Serves as back-up to Grants Manager during absences.
  11. Serves as Lead support and resource person for post-award staff and other accounting staff for grant related activities as needed.

Other Functions:

1. Promotes and maintains an atmosphere of excellent internal and external customer service within the accounting department and the campus community.

2. Assists in other areas of Auxiliary Accounting as needed.

3. Performs other duties as assigned.


Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Knowledge of and ability to apply OMB Circular regulations to specific grants. Familiarity with F&A costs, assessing these costs, and verifying F&A cost rate calculations. Ability to analyze and interpret accounting data, and prepare clear, accurate financial reports. Ability to utilize problem-solving techniques in finding solutions to complex problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding grant budget activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups. Demonstrated skill and ability to train, provide direction, and supervise staff.


Education and Experience:

Equivalent to a Bachelor's degree, preferably in Business Administration, Accounting or related field; OR A minimum of 4 years of progressive responsibility in an institution of higher education, research institution or non-profit organization or related accounting experience OR a combination of education and experience which provides the required knowledge and abilities.


This position requires a significant emphasis on customer service, financial monitoring and forecasting, and understanding and interpreting complex federal regulations and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

NOTE: Candidates identified for hire with the University Corporation at Monterey Bay must consent to a criminal background check.


Experience using PeopleSoft, working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable. Supervisory experience preferred.

Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population.


Salary $26-$30 per hour commensurate with education and experience. This is a non- exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year and other benefits. The Corporation positions are at-will employment.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.


Please complete the required on-line Corporation application at http://hr.csumb.edu/jobs/db/fp/

A complete on-line Corporation application must be received in the University Corporation Human Resources Office TO BE GUARANTEED A REVIEW. Applications received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require an accommodation, please call (831) 582-4449, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building first floor (map). Please check the links provided for the respective hours and the location of each site. The University Corporation at CSUMB will not fax application materials.

The University Corporation at CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.