Director of Enterprise Risk Management & Records
Job #: MB2011-ED1735
Open until filled. Application Screening Begins:
California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.
CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.
ESSENTIAL JOB FUNCTIONS:
Under the administrative direction of the Associate Vice President of Finance, the Director of Enterprise Risk Management and Records plans, develops and coordinates a campus-wide program of risk management, as well as the coordination and management of records among departments. The Director will monitor, interpret and implement governmental regulations and Chancellor's Office directives regarding risk management and records management. Responsibilities also include a broad array of special projects associated with the Division of Administration and Finance. The Director of Enterprise Risk Management and Records also:
- Develops, implements and manages the university's risk management program. Liaison with the Chancellor's Office of Risk Management, the California State University Risk Management Authority, and other CSU risk managers. Develops risk management policies and procedures. Provides guidance and resources to facilitate, at the department and program level, development of an Enterprise Risk Management system.
- Manages campus liability claims, including conducting appropriate follow-up and coordinating investigations when required. Works closely with external organizations which may include campus legal counsel, outside insurance companies, private investigators and other on- and off- campus individuals to resolve claims against the campus.
- Liaison with campus departments for review and risk assessment of planned activities, service agreements, rental agreements, contracts, special events, travel, special collections, etc.; and facilitate additional insurance coverages as needed. Reviews student placement and intern proposals (e.g., Service Learning, Social Work, Nursing, etc.) for risk and insurance coverage.
- Develops, recommends, implements and coordinates manual and/or automated records filing and retrieval systems. Coordinates records systems to facilitate the orderly retention, retrieval and disposition of university records. Liaison between campus departments and Chancellor's Office regarding issues of records management.
- Creates, maintains and communicates campus records retention schedules and records disposition policies and procedures in compliance with Executive Orders and directives from the Chancellor's Office. Identifies custodians of records for each campus department. Works with department records custodians to ensure departments are implementing the campus retention schedules.
- Develops policies and procedures related to open records requests. Assists with Public Records Requests and subpoenas to ensure timely and accurate responses.
- Coordinates the University's Business Continuity Plan.
- Provides functional and/or staff management direction, as assigned.
- Performs complex analytical and/or interpretive tasks involving risk management and records management. Reviews existing business process and recommend where improvements can be made.
- Monitors the department budget relating to risk management. Coordinates the distribution and training of policies and procedures to the campus. Researches CSU system wide risk management and records management guidelines and policy compliance.
- Collaborates and shares information with other campuses on related activities.
- Performs other job-related duties and special projects as assigned.
KNOWLEDGE AND ABILITIES:
Knowledge and demonstrated experience in: modern management, effective supervision, and administrative techniques related to risk assessment, risk management, claims investigation and resolution, business continuity, and records management.
Ability to: effectively plan, schedule, and coordinate projects to ensure achievement of objectives; independently perform a wide range of complex management and technical assignments; set appropriate priorities to effect timely completion of numerous concurrent tasks within defined resource limitations; develop, implement and manage a risk management and records management program; conduct risk assessments of planned activities, service agreements, contracts; write reports, specifications, policies, and procedures; make sound decisions; think and act quickly and effectively in emergencies; analyze, interpret and evaluate existing policies/procedures and recommend necessary changes; establish and maintain appropriate internal fiscal controls; establish and maintain effective, cooperative working relationships within a diverse university environment including staff, faculty and students, and external agencies; clearly communicate ideas and recommendations orally and in writing to a wide spectrum of contacts; ability to deal tactfully and effectively with campus personnel, contractors, and design professionals. Proficiency in the use of personal computers, including appropriate software.
SPECIAL CONDITIONS OF EMPLOYMENT:
Must possess a valid California driver's license and be available for on-call assignments or alternate work schedules, including nights and/or weekends.
Equivalent to a Bachelor's degree in Business, Public Administration or a related field from an accredited college/university AND seven (7) years experience which involved the study, analysis and evaluation, leading to the development and implementation of administrative policies, procedures and practices related to risk management and records management Demonstrated experience in, and knowledge of, project management, contract administration, and fiscal planning and control. Additional experience beyond the minimum requirement, that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above, may be substituted for up to two years of the education on a year-for-year basis.
Formal training or education in risk management, records management or business law. Certification as an Associate in Risk Management (ARM) and/or management certification from the Association for Information and Image Management or other pertinent and specialized certificates. Technical fluency with Microsoft Office Professional Suite, Oracle- PeopleSoft/CMS baseline system, Internet and intranet, browsers, and Google mail and calendaring programs. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the Core Values. Experience working with a diverse and multicultural population and performing community services.
Uses typical office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits. For further information, please visit: Management Personnel Plan.
Note: The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
All candidates must complete and sign a Background Check Consent Form specific to this position when interviewed at California State University, Monterey Bay (CSUMB). A Background Check includes an education verification (if applicable), confirmation of dates of employment/salaries and a criminal history check. A Background Check will be performed if you are a finalist for this position. The criminal history check will be conducted by a third-party agency prior to making the job offer to the successful candidate. Internal CSUMB Applicants: Finalists who are currently employed as a state employee at CSUMB are not required to undergo a criminal history background check.
A completed online application and resume must be received in the Human Resources Office BY 5:00 P.M. ON TUESDAY, JANUARY 3, 2012, TO BE GUARANTEED A REVIEW. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials.
For assistance or if you require an accommodation, please call (831) 582-3389, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building – first floor (map). Please check the links provided for the respective hours and the location of each site. CSUMB will not fax application materials.
CSUMB is an EEO employer committed to excellence through diversity.
All employees must be eligible for employment in the U.S.