CSUMB Online Recruitment System

Human Resources
100 Campus Center
Tide Hall (map)
Seaside, California 93955-8001

Main Number: (831) 582-3389
TTY: (831) 582-3369



Graduate Admissions Coordinator
Student Services Professional II - 12 Mo

Office of Admissions

Job #: MB2011-PA1724

Open until filled. Application Screening Begins:

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California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

CSUMB is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.


Under the general supervision of the Director of Admissions and the daily direction of the Assistant Director of Admissions, the Graduate Admissions Coordinator makes determinations regarding eligibility for graduate and credential admissions based on the appropriate criterion. Monitors all graduate admissions communication (social media, website, email, letters, etc), processes, and provides input into the development of graduate admissions materials. Communicates and works collaboratively with administrators and faculty to assist students with information about graduate program admission requirements. Serves as a representative of CSUMB by making presentations at on- campus and off-campus functions, conferences, admissions workshops, etc. Primary duties include: assessment of academic eligibility of applicants for admission to the university, validation of university admission requirements; advising on fulfillment of remaining requirements; international applicant review and assessment; and, assisting students in the appropriate admission appeal process. Carries out day to day assignments that affect CSUMB enrollment goals. The Graduate Admissions Coordinator also:

  1. Reviews and assesses academic credentials to determine admissions eligibility for all graduate programs by utilizing the Title 5 guidelines.
  2. Serves as primary resource to and works in coordination and collaboration with the graduate/credential program coordinators in the academic departments for the timely processing of all graduate/credential admission applications.
  3. Trains non-Admissions departments on requirements, new/existing technology, document imaging system, PeopleSoft, CSU Mentor graduate applications, and other graduate/credential related initiatives and also serves on Admissions and/or campus hiring committees.
  4. Interprets and explains policies to staff and provides clarification on policies and procedures to other CSUMB offices and representatives from other colleges and institutions.
  5. Conducts workshops on admissions to applicants, CSUMB faculty and staff, and other college-wide personnel. Represents the University at graduate admissions events and other conferences as needed. Weekend or evening travel may be required. Work schedule will be adjusted with sufficient advanced notice to meet admissions file evaluation goals and deadlines, particularly during peak admissions processing seasons.
  6. Assists in the development of process work flow to determine best practices for maximum productivity in the area of graduate admissions processing. Utilizes reports to evaluate productivity levels and creates new ways to maximize proficiency. Maintains weekly productivity status reports on graduate admissions.
  7. Provides admissions program support for all communication to graduate applicants including: website, email, social media, snail mail correspondence, dashboard messages, etc. and other special groups as needed.
  8. Responsible for evaluating graduate/credential/undergraduate for international applicants. Maintains the appropriate resources in order to review international credentials and determine admissibility.

Other Functions:

  1. Assists in coordinating programs with other campus departments.
  2. Assists with the Math and English placement tests administered by CSU Monterey Bay.
  3. Performs other job-related duties and special projects as assigned.


Knowledge of the principles of individual and group behavior; and research and interviewing techniques. Demonstrated knowledge and maintenance of academic records. Working knowledge of the practices, procedures and activities of the admissions, graduate/credential, and recruitment program. General knowledge of the methods and problems of organizational and program management.

Skills: Must have excellent writing and oral communication skills; possess the skills needed to write clear and concise reports; clearly express ideas and recommendations orally; make accurate arithmetic calculations.

Ability to: rapidly acquire a working knowledge of the admissions and graduate/credentials programs, procedures, overall operations, and its relationship to the total campus operation; acquire a thorough working knowledge of CSU policies, Title 5 procedures, Chancellor's Office executive orders, and CSUMB's academic policies and procedures, and apply that knowledge to individual situations; apply complex rules and regulations to daily work; analyze academic qualifications and grant appropriate credit; advise prospective students on courses and procedures necessary to complete admissions requirements and process; establish work priorities and meet deadlines; obtain factual and interpretative information through interviews; collect, compile, analyze and evaluate data and make verbal or written presentations; reason logically, draw valid conclusions and make appropriate recommendations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; be accurate with detail and to assume responsibility with little of supervision; work with computers in an online student record environment and with work processing software; recognize diverse and multicultural value systems and work accordingly; establish and maintain cooperative and effective working relationships with students, all campus employees, and the community.


Education equivalent to graduation from a four-year college or university in one of the following: behavioral science or a job-related fieldAND two (2) years of professional experience in areas related to student services programs or in a related field, preferably in Graduate and/or Undergraduate Admissions. A master's degree in a job-related field may be substituted for one year of professional experience. Additional experience, which has demonstrated the requisite skills/abilities, may be substituted for the education on a year-for-year basis.


Bilingual (English/Spanish) preferred. Technical fluency with Microsoft Office Professional Suite, Oracle- PeopleSoft/CMS baseline system or similar student information system; Internet and Intranet; browsers; and Google mail and calendaring programs. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the Core Values. Experience working with a diverse and multicultural population and performing community services.


Must be able to work flexible hours, including evenings and weekends, on a regular basis. Proficient in the use of personal computers including word processing, spreadsheet and database software. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.


$3,519 - $5,002 per month. The anticipated hiring salary is at or near entry level. CSUMB offers an attractive employee benefits package, CSU Benefits R04.

Note: The University Corporation atCSU Monterey Bay also providesaccess to affordable campus housing, Employee Housing.


All candidatesmust complete and sign a Background Check Consent Form specific to this position when interviewed at California State University, Monterey Bay (CSUMB). A Background Check includes an education verification (if applicable), confirmation of dates of employment/salaries and acriminal history check. A Background Check will be performed if you are a finalist for this position. The criminal history check will be conducted by a third-party agency prior to making the job offer to the successful candidate. InternalCSUMBApplicants: Finalists who are currently employed as a state employee at CSUMB are not required to undergo acriminal historybackground check.


A completed online application and resume must be received in the Human Resources Office BY 5:00P.M. ON WEDNESDAY, OCTOBER 19, 2011, TO BE GUARANTEED A REVIEW. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials.

For assistance or if you require an accommodation, please call (831) 582-3389, or TDD at (800) 735-2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Services Building first floor (map). Please check the links provided for the respective hours and the location of each site. CSUMB will not fax application materials.

CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.